How to submit a tender

See the Open Calls for Tender page for a list of procurement transactions currently being advertised.

If you are able to supply the goods, services or works required, please get in touch with us for the specifications, using the “Contact” link provided. Unless otherwise indicated, the specifications will be sent to you free of charge by e-mail.

For limited-competition procedures and direct-negotiation procedures, our Procurement Department will approach potential suppliers directly.

Submission of tenders

In the interests of sustainable development, simplified procedures and the fair treatment of all candidates, irrespective of their geographical location, we operate a digital platform for the submission of tenders.

This e-Procurement Platform enables candidates to:

  • Download the specifications;
  • request additional information;
  • submit a tender by uploading it to the platform.

If you cannot access the e-Procurement Platform, you may submit your tender:

  • By post;
  • By handing it in directly to the General Secretariat in Lyon, France;
  • By e-mail (for certain procedures only).

 Full details and contact addresses are provided in the “Submission Procedure” document (Part 1, Specifications).

Who can legally sign our contracts?

To limit the risk of fraud, procurement is centralized in a single department (the Procurement and Contract Management Department) and the ability to sign contracts and purchase orders is vested in a limited number of persons as follows:

  • Procurement Officers
  • Director of Financial Services
  • Executive Directors
  • Secretary General

Without a valid document signed by one of the persons listed above, we recommend that you do not start delivering as you would run the risk of non-payment in case of fraud. Should you have a doubt as to the validity of your document and/or identity of the signatory, please contact our Procurement team.

Payment conditions

Payment conditions are negotiated on a case-by-case basis and are reflected in the corresponding purchase order/contract.

In any event, to process payment, you must include on each invoice the following information:

  • Exact name of account holder
  • Account number (IBAN/BBAN where available)
  • BIC code (Bank Identification Code, or SWIFT code) of bank
  • Name and address of the final receiving bank
  • Other specific references necessary in your country
  • Reference of the corresponding purchase order(s)

Where an intermediary bank is needed to complete an international transfer, the bank’s name and BIC/SWIFT must be supplied. All bank details requested must appear on each invoice or upon a bank document bearing a company stamp.

Taxes and customs duties

Within the limits set out by international law and applicable national legislation, the Organization enjoys certain privileges with respect to indirect taxes and customs duties. When quoting and invoicing goods, services and works, please indicate the price without tax, taxes and customs duties separately, and the total.

Use of the INTERPOL logo

Suppliers are advised that INTERPOL’s rules do not allow the use of the INTERPOL name or logo by any supplier who is paid for delivering goods or services.

Further information

To find out more about upcoming calls for tender and other procurement projects, we suggest you consult this page regularly and/or subscribe to the theme-based alert service via the e-Procurement Platform.

Questions

For more information about INTERPOL’s procurement procedures, please refer to the Financial Regulations (Chapter 5). If you cannot find the answer to your question, please contact our Procurement team.

In the event of any technical problems on the e-Procurement Platform, please send a message to the customer service team: support@omnikles.com