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Relations with INTERPOL's institutions

Commission for the Control of INTERPOL's Files

For the Commission to operate effectively, reciprocal cooperation between the Commission and the General Secretariat is essential. This must not affect the Commission's independence. However, the Commission's effectiveness for INTERPOL and international police cooperation is also closely linked to full cooperation by the NCBs.

This interactive approach helps guarantee the quality of the information processed through INTERPOL channels, hence the efficiency of international police cooperation.

The Commission and the General Secretariat

In accordance with  Article 5(f) of the Rules on the Control of Information and Access to INTERPOL’s Files (RCI), the General Secretariat provides assistance to the Commission.

The General Secretariat shall request the opinion of the Commission for the Control of INTERPOL's Files about any cooperation agreement involving operations to process personal information, in conformity with the RCI. This will in particular be the case in situations referred to in  Articles 29(2)(d) and 56(6)(d) of the RPD.

Indeed, the Commission shall consider matters involving operations to process personal information, submitted to it by the General Secretariat in all cases referred to in the  Rules on the Processing of Data with a view to obtaining the Commission's opinion on the conformity of any such processing with INTERPOL's rules. ( Article 25 (1) of the operating rules)

Besides, “Without prejudice to any appropriate step deemed necessary and authorized by INTERPOL's rules, the General Secretariat shall forward all requests to the Commission as soon as they are received. ( Article 8 of the operating rules)

The Commission shall transmit to the General Secretariat a copy of any request challenging the processing, in INTERPOL's files, of an item of information about the person who is the subject of the request, or raising a question concerning the processing of information in the General Secretariat's files, for a possible study in accordance with Article 16(1). ( Article 7 of the operating rules)

The General Secretariat has a general obligation to supply a list of the files used at Headquarters but also any other information the Commission needs to carry out its duties (see  Article 5(f,2) of the Rules on the Control of Information and Access to INTERPOL’s Files).

The Commission's Secretariat is required to carry out or give instructions for any measure relating to the administration of the Commission. However, the Commission's Secretariat is meant to act as interface and coordinator between the Commission and the General Secretariat with regard to the Commission's work.

The General Secretariat is also obliged to assist the Commission (see  Article 5(f) of the Rules on the Control of Information and Access to INTERPOL’s Files), notably by making available the budget it needs to carry out its duties, granting the Commission access to files, assisting with the organization of meetings, taking all necessary steps to ensure its independence and acting as the Commission's secretariat (see  Article 7 of the said Rules)

The Commission and the National Central Bureaus

In accordance with  Article 11(a) of the Rules on the Control of Information and Access to INTERPOL’s Files, the Commission may contact NCBs to request their express authorization to communicate to requesting parties the content of personal information about them held by the Organization.

Generally speaking, and in accordance with  Article 5(e,4) of the Rules on the Control of Information and Access to INTERPOL’s Files, and the Commission’s operating rules ( article 14 (1))  the Commission may consult NCBs in order to carry out its duties.

The Commission has also stated that, if it deems it necessary, it is its duty to communicate its opinions on requests or general issues to the NCBs concerned.

The Commission and the Executive Committee

The Commission may decide to consult the Executive Committee at any time in order to carry out its duties ( Article 5(e,4) of the Rules on the Control of Information and Access to INTERPOL’s Files).

However, before informing the Executive Committee so that it may take any appropriate measures, the Commission must first consult the General Secretariat ( Article 6(c) of the Rules on the Control of Information and Access to INTERPOL’s Files.

The Commission produces an annual report on its activities for the information of the Executive Committee ( Article 6(d) of the Rules on the Control of Information and Access to INTERPOL’s Files).

The Commission and the General Assembly

The Commission's annual activity report is submitted to the General Assembly along with any comments made by the Executive Committee. With the authorization of the Executive Committee, the Commission itself may present the report to the General Assembly ( Article 6(d) of the Rules on the Control of Information and Access to INTERPOL’s Files).